Simple, Legal Method
Make everything as simple as
possible, not simpler
- Albert Einstein
1. Pensioners have been reminded to check and correct the
name and DoB of entitled Family Pensioner spouse/NoK/dependents because Family
pension may not be remitted if the name in the Bank account does not tally with the name of Family pensioner in the PPO of the
Pensioner. The audience was also reminded that there are SOPs for retired
Officers and PBoR detailing the procedure and list of documents required for
effecting correction/change.
2. A preliminary check of personal documents will reveal
that name of the spouse in the PPO and ECHS card match the name in the
Certificate of Service though they may be different in the Aadhaar, PAN and
joint pension account in the bank. Therefore, the SoP was perused and it was found
that it entailed the following procedure for Change/Correction of Name of
Spouse through the SOP obtaining, sequentially
(i) An affidavit on non-judicial stamp paper (amount not
specified) signed by the spouse/prospective family pensioner as Deponent, sworn in/administered by a Judicial Magistrate First Class (wrongly
termed 1st Class Magistrate),
(ii) Original copies of an advertisement in national
newspaper intimating the corrected name with name & designation of entity
who administered the affidavit (this is required by the newspaper along with a self-attested copy of the affidavit),
(iii) Certificate in triplicate of Bank pension account details
from PDA/Bank signed by the Manager,
(iv) Photocopy in triplicate of first page of the Bank pension
account passbook countersigned by the Manager
(v) Self-attested by spouse photocopies of existing Aadhaar and PAN Cards,
(vi)
Pensioner attested copy of PPO/e-PPO
(vii)
Pensioner attested copy of Discharge Book for PBoR/Certificate of Service for
Officers
(viii) Spouse of Pensioner signed self-declaration
countersigned by Officer of ZSB or Office bearer of AFA,
(ix)
Personal application to DAV enclosing all documents
Next
Steps by DAV/Air HQ/PSA
DAV would in turn approach Air HQ Dte of Personnel (O) PO2
to amend the name of spouse in the Discharge certificate, who would forward it
through DAV to PSA for issue of a Corr PPO and this procedure would ensure
pension for the Family Pensioner when one pre-deceases her/them.
Only problem is that the above SOP is not as per any MoD/DESW policy as
admitted by Air HQ on 29 Sep 22 and again on 28 Oct 22. There is a MoD/DESW
policy letter on change/correction of DoB of spouse/NoK, reference number of
which and a link is given at the end of this article.
3. To make the procedure for Post-Retirement changes for
family pensioners simpler, less humiliating and inexpensive as compared to
following the SOP, relevant documents available in the portals/websites of
various Ministries of Govt of India were referred to. To get the whole picture,
through RTI Act, 2005, file noting of the relevant file wherein DAV formulated
the SOP dated 28 Jun 21 were also obtained.
4. Though there are simpler things like any affidavit
could be signed by a Notary as per the Section 139 of the Code for Civil Procedure, 1908 or Oath
Commissioner or Oath administered by Stn Cdr of Army or Navy or Air Force under
Section 3 of the Oaths Act, 1969 respectively, but red tape (or is that blue tape?) being what
it is, “it is impossible to do it any other way!” or “here is an alternate
either (i) the affidavit by JMFC or (ii) Govt Gazette notification” were the
replies.
The latter involves the first 3 steps in Para 2 + a CD etc to be sent
to the Dte of Publications of the Union Govt’s Min of Housing & Urban
Affairs or its counterpart in the State Govt etc).
DISCLAIMER: The contents below are not to be
quoted as authority. Please be assured that there is nothing illegal as Govt
sources have been quoted for ready reference and verification.
6. So, the following simple method was adopted, inspired
by the genius Albert Einstein (may God Bless his soul) primarily, and in
consultation with a few knowledgeable persons: -
(i) Correct
the name of spouse first on Aadhaar, then
(ii)
Utilising the updated Aadhaar, correct the name of spouse in the PAN Card,
(iii) Take both, the updated Aadhaar and PAN cards, to the
Bank where spouse and Pensioner have a joint pension account
(iv) Fill up and submit the KYC forms in the changed the
name of the spouse now identical to the name on the PPO (and ECHS Card)
(v)
Dispense with need for an affidavit from a JMFC and other complicated paper
work.
The
Simple Method
Before starting: Check the name & DoB of spouse or dependents on
newly issued ECHS card(s). Name on the ECHS card invariably matches the name and DoB on PPO, which is same as in
the discharge/release/certificate of service paper(s). It will because the
software used for issue of ECHS card ensures it by halting the
application till corrections as per PPO are made in the application.
Stage I
Aadhaar: Demographic and biometric details update
Filing Online: If one has internet, please access and read and follow
the easy instructions on
https://uidai.gov.in/en/my-aadhaar/about-your-aadhaar/updating-data-on-aadhaar.html
If one does not have internet or the online application is
rejected because of documentation errors, then one needs to go to a Aadhaar
Permanent Enrolment Centre (PEC). Most PECs are located in the main Post Office
of each locality, some called “Registrars” are in select bank branches. Check
in the link for location of nearest PEC at
https://appointments.uidai.gov.in/easearch.aspx?AspxAutoDetectCookieSupport=1
Filing
Offline (Caution:
Download the correct Form)
Step 1
- Form 2
is a Certificate to be signed by any (i) a Gazetted Officer – Gp A or (ii)
Village Panchayat Head or (iii) Gazetted Officer – Group B or (iv) MP or (v)
MLA or (vi) MLC or (vii) Municipal Councillor or (viii) Tehsildar or (ix) Head
of Recognised Educational Institution or (x) EPFO Officer;
- Form
V2 is to be filled if Head of Family or an Introducer is supporting the
request or
- Form
V5 is to be filled if sending for address correction only through post to
UIDAI office in Banjara Hills, Hyderabad or Chindwara, MP. More details on https://uidai.gov.in/en/my-aadhaar/about-your-aadhaar/updating-data-on-aadhaar.html
Step 2:
Download, print and fill up Form 2 titled Aadhaar Certificate for changes
and update (is attached but is also available on https://tndsc.co.in/downloads/2.pdf
)
Step 3: Check the Aadhaar Certification and valid
documents list (attached for ready reference) for any additional documents (in
the link above) before getting the certificate signed by
- a Commissioned Officer (Class A) or a JCO equivalent
(Class B as notified & confirmed by MoD in Aug 2018 by then RM, Ms Nirmala
Sitharaman withdrawing the letter of Apr 2018 where the Class B was removed)
Check https://www.thehindu.com/news/national/jcos-are-gazetted-officers-says-defence-ministry/article24681972.ece
Step 4: Visit, with spouse, nearest Aadhaar Permanent
Enrolment Centre (PEC) for her demographic and biometric update
Take original Aadhaar card & additional ORIGINAL valid
ID and Address proof documents; Photocopies are not required
Step 5: PEC
operator checks application/certificate Form 2 of spouse and original proof
documents; Operator takes scans of all original documents and returns them to
applicant
Step 6: PEC
Operator starts to process demographic and biometric details
Step 7: PEC
Operator asks applicant to check the screen for accuracy of the data entered
for up date
Step 8: PEC Operator gives KYC form to filled up and
signed by applicant and handed to the operator
Step 9: PEC Operator will make out deposit slip for
payment of Rs 50/- at the Post Office or Bank cash counter if PEC is located in
a Bank
Step 10: Submit payment receipt to the PEC Operator if in
Bank who will then give one a copy of printed Ack/Consent for Update form that
has the Update Request Number (URN)
Step 11: Wait for 7-10 days for intimation of change &
download the e-Aadhaar (use URN to check progress if you do not receive
intimation in 7-10 days)
Info: PEC operator said that prints of right hand fingers and thumb are
indistinct for ladies due Fair wear & tear, hence Iris scan is the most
authentic biometric data.
If Only you wish: On the UIDAI portal you can also apply for a plastic
Aadhaar Card at an additional cost of Rs 50.
E-Aadhaar intimation will be received by sms; using URN
download the e-Aadhaar (security locked and opens with first four letters of
name + YYYY of birth)
Stage II
PAN Update
Online
Update
Once the
updated Aadhaar Card is received, one proceeds to update PAN online by
following the easy instructions on https://www.onlineservices.nsdl.com/paam/endUserRegisterContact.html
Caution: If the address given for Aadhaar
update exceeds 125 characters, then the online application will be rejected and one
will have to fill up hard copy of Form for changes; our online was rejected because the
address exceeded 125 characters (because of name of nearest landmark exceeding 25
character long was also typed in for the Aadhaar update!)
Offline
update
Step 1: The
Form, Instructions and List of Documents are available at https://incometaxindia.gov.in/documents/form-for-changes-in-pan.pdf
Form titled ‘Annexure A’ is an authentication certificate
by a Gazetted Officer etc but a signed photocopy of his/her ID card has to be
attached; If a Commissioned Officer signs it, it will place him in an awkward position
because photocopying
of Armed Forces ID Card is an offence
Read and understand instructions as well as proof of ID,
Address, DoB documents required before filling up the Form titled Request
For New PAN Card Or/ And Changes Or Correction in PAN Data Update Form
Step 2: Fill up the form, paste 2 passport size
photographs at the top of the page in the earmarked spaces,
Spouse Signs across the one on the left side of the form
without obscuring the face, & signs in the rectangle
below the photograph on the right side
Step 3: Take self-attested by spouse photocopy of the updated Aadhaar
card, of passport front and last page which gives detail of father’s name
(mandatory even if the person is married)
Step 4: Check on internet (NSDL website) for location of
PAN Card correction/update centre (usually KARVY Consultants) nearest to you
and take the application form + valid documents (available in the link above)
Step 5: The
operator will enter the details and ask you to check/verify
Step 6:
Make a payment by cash/online/net banking/credit card of Rs 110/- obtain the
receipt and note down the number which you will require to check progress
Step 7:
Obtain receipt and wait for 7-10 days for the text message on the update
Stage
III Updating Name and Address in Bank Account
Step 1:
Visit the branch of the Bank where you have the Pension Account
Step 2:
Produce the updated Aadhaar and PAN cards
Step 3: Bank
staff will give you and family pensioner one KYC form each
Step 4:
Fill up and sign the KYC form
Step 5:
After Bank staff have updated the name (which will match the PPO), obtain
passbook with corrections
As per Min
of Fin requirements published in PCDA (P) Circular No. 185, the PPO number must
be entered on the first page of your Bank Passbook https://pcdapension.nic.in/pcda/6cpc/Circular-185.pdf
[However, my e-PPO
number and suffix was changed 4 times – first because the Basic pension was wrong,
then because the PDA was wrong, then the PDA and CPPC were wrong and have
finally received the “correct in all details” e-PPO!]
Part II - Change/Correction
of Date of Birth of Spouse
It is easier for Change of Date of Birth of
Spouse/Dependents because a Govt Policy exists.
First, this
DoP&PW policy letter which also applicable to ALL Ministries
No.
1/23/2012-P&PW (E) dated 13 Sep 12 available on
https://documents.doptcirculars.nic.in/D3/D03ppw/PPWE_age_130912.pdf
Second, the
MoD/DESW Policy letter based on the above DoP&PW Letter
MoD No.
1(11)-2009-D (Pen/Pol) dated 23 Dec 14 available on
https://www.desw.gov.in/sites/default/files/1%2811%292009-D%28Pension%20Policy%29_0.pdf
PCDA (P)
Circular No. 535 is based on the DESW Policy letter.
Third, you
may try to download and fill this form from DAV
https://iafpensioners.gov.in/ords/dav_portal/r/133/files/static/v958/assets/pdf/e-PPO%20Correction%20Form.pdf
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